When you have meetings, there are certain things you need to cover before getting started. Whether it’s a weekly staff meeting, a monthly board meeting, or a quarterly company retreat, there are key items that should always be included.
A meeting agenda template can help ensure everyone knows in advance what they need to bring, and it helps keep them focused on the right topics. An agenda can save time and stress by ensuring that all attendees know exactly what needs to be covered.
A meeting agenda template can help you save time when planning one. Instead of spending extra time writing up a detailed agenda, you can simply use the meeting agenda template and save yourself time and energy while still providing all the information needed for an effective meeting.
Start using the free Nimbus meeting agenda template today to create and lead more effective meetings with your team.

How to Use the Nimbus Meeting Agenda Template

Add in the following details:

Meeting Information

Add the following details to include:

  • Name of the meeting. (For example, English 101.)
  • Date & time.
  • Location.
  • Goal. (This is the purpose of the meeting.)
  • Call-in number or video conference details.
  • Name of the person leading.
  • Names of attendees.
Tasks to Complete Before Meeting

This is to remind attendees what needs to be done.

Items to Bring to Meeting

This could include office supplies and snacks.

Agenda

Break down the key discussion topics or talking points. You can break it down by:

  • Topic.
  • Sub-topic.
  • Speaker.
  • Time allotted.
  • Relevant notes.
Notes

Include any additional notes you want to include that's applicable to the topics to discuss.

What Should You Include in a Meeting Agenda?

Every agenda should have a few common items to ensure it includes everything necessary to meet your aim.

  1. The name or theme of the meeting.
  2. Date, time, location, and call-in number, or video conference link.
  3. The purpose of the meeting.
  4. The person leading the meeting.
  5. Names of the attendees.
  6. How long the meeting will run.
  7. Tasks or actions attendees need to complete before the meeting.
  8. Items required, which can include updates that need to be provided, physical items such as notepads, pens, markers, and food or drinks.
  9. Discussion topics.
  10. Any relevant notes. These might include things like project updates, items from the previous meeting, whether there will be food or drinks provided, and anything else that may be relevant.

What Are Common Agenda Items for a Meeting?

Common agenda items include:

  • Meeting name.
  • Date, time, location, call-in number/video conference link.
  • Purpose of the meeting.
  • Who is leading the meeting.
  • Names of attendees.
  • Length of meeting.
  • Action items.
  • Important notes.

You can use a meeting template to create an agenda with these items.

How Do You Create a Meeting Agenda?

Creating a meeting agenda isn't difficult. Here are some tips to get you started.

  1. Decide who will lead. This person should be someone who has authority over the topic being discussed.
  2. Determine when it will take place. The date and time should be set well in advance so attendees can plan accordingly.
  3. Choose a location where everyone can easily attend. It's also important to choose a location that works for both you and your attendees.
  4. Prepare a list of attendees. This can be done either online or offline.
  5. Write out the agenda and use an agenda template if one is available.
  6. Share the agenda. This can be done either electronically or by sending a printed copy.
  7. Start on time.
  8. Keep the discussions moving along smoothly.
  9. Review agreements reached and the action items to be completed.
  10. End on time.

How Do You Take Minutes in a Meeting Template?

The easiest way to take minutes in a meeting template is to use the Notes section. Remember to leave enough space when you create your agenda to capture notes.

What Makes a Good Meeting Agenda?

There are several types of agendas that can be used. Some prefer bullet points, while others prefer more detailed outlines.

Bullet point formats are great for keeping meetings short and concise. They make it easy to see what was agreed upon and what wasn't. However, they aren't very effective in capturing details.

Outline formats are better for recording information. They allow you to record everything that happens during the meeting without missing any details. Outlines are also more useful when creating meeting minutes and for future reference.

Who Should Prepare the Agenda for the Meeting?

Ideally, the person that should prepare the agenda for a meeting is a project lead, team leader, manager, or department head. They can create the agenda items and delegate it to an assistant to type it out and share with the attendees.

Ready to Use a Meeting Agenda Template?

Now that you know what's required, it's time to create your template. You can use the Nimbus meeting agenda template to run effective meetings and achieve your goal.

If others could also benefit from using this meeting agenda template, please share it with them.