When you create invoices for clients, you need to ensure they look professional. That means using a template that makes them easy to read and understand.
An invoice template is a document used by businesses to bill their clients for goods and services provided. One way to make clients feel comfortable paying you is to create an invoice template that clearly outlines everything that needs to be paid. You have many free and paid options today. This will help you get paid faster and can also increase your client retention rate.
There are different types of free invoice templates, depending on what type of service you’re providing. Regardless of which type of template you use and the invoice you send, you should always include important information, such as the date, amount due, payment terms, and contact details.
Find out why you need to use an invoice template and the essential elements you need to include.
Use the Nimbus free invoice template to create a great professional invoice that makes your clients happy and increases your chances of getting paid on time.

How to Use the Nimbus Invoice Template

To create your template, add in the following details:

Your Company Details
  • Include your company name and address, and contact details.
Invoice Number
  • Every invoice needs to have a number for future reference.
Client Details
  • This section should include your client details, including their address and contact details.
Invoice Details
  • This includes the date the invoice was created, when payment is due, and the mention payment terms offered.
Product or Service Details
  • Break down the items the client is being invoiced for. It's better to have this in a table form under the headings of Description, Quantity, Unit Price, and Amount.
  • Include a total amount for the invoice at the bottom of the table.
Payment Options

List the different options available to the client to pay you. This can include:

  • Your bank account details for direct payment.
  • Other online payment options, such as via PayPal or a mobile app. Remember to include your email associated with your PayPal account.
  • Option to pay either via debit or credit cards.

Why Use an Invoice Template?

Here are a few reasons to use an invoice template. These benefits should make you want to create an invoice template for your small business.

1. Portray a professional look

When you create an invoice template, it helps to keep things simple and clear. An invoice template makes it easier to add all the necessary information into one place. If you have a professionally designed invoice template, you don't have to worry about formatting or adding extra text.

2. Quicker to complete

When you have an invoice template, you will have essential information like your company details and the structure of the template already created. This saves you from having to re-enter those details every time you create an invoice.

3. Faster payments

You'll be able to send out invoices more quickly because there won't be any additional steps involved if you have a template. You won't keep your clients waiting to receive their invoice, which means you will get paid faster. A free template can speed up the creation process.

4. Increased retention rate

By making it easier for clients to pay you, you'll be able to retain more customers when you use templates. Happier clients are often repeat clients. They will appreciate knowing they can easily pay you without having to ask for permission first.

5. Improved cash flow

Having an invoice template will allow you to manage your cash flow better. When you create an invoice, you can see how much money you're due to receive. If you haven't yet been paid, you can contact your client immediately. Whether you use a free or paid template, it is an essential tool for your business.

6. Easier tracking

It's important to know exactly where your money comes from and goes. By tracking your income and expenses, you'll be able to find ways to save money and improve your business. When you create invoices, you know how much money will come in each week or month. Using any free template will provide more visibility about how your business is tracking.

7. More control

Having an invoice template gives you complete control over your finances. You can track your sales and expenses, and even automate certain tasks like accessing your templates and printing invoices. Using a free online invoice generator is an easy way to automate the generation of your invoice templates. You can research via Google the many free software options available today to generate different types of invoice templates.

8. Simplified reporting

If you want to see how well your business is doing, you can review how many invoices you have sent out and how much money you made. You can also compare these numbers against previous months.

9. Easy to customize

Your invoice template can be customized to fit your specific needs. For example, if you sell products, you may want to list the product name, price, quantity, and description. Having templates that are fully customizable will save you a lot of time because you just need to enter repeatable information once.

10. Keep you organized

A good invoice template keeps you organized. It allows you to store all your invoices in one place so you can access them at anytime. When your invoice templates are better organized, you'll spend less time trying to remember what client items to include.

The Types of Invoices Relevant to Most Small Businesses

Here are some examples of the types of invoices small businesses can use.

1. Pro-forma invoice. A pro-forma invoice template is a summary of the information contained on an invoice. It includes the total amount owed, the number of days left until payment is due, and any additional charges such as late fees.

2. Recurring invoices. These are invoices that are sent on a regular basis. Examples of free templates you can create include monthly invoices, quarterly invoices, and yearly invoices. These templates are usually used to generate invoices for recurring services provided.

3. Non-recurring invoices. The term non-recurring refers to invoices that are not sent regularly. Instead, they are only sent when something has changed. Examples of free templates you can create include invoices that are generated after a sale, invoices that are created when a new service starts, and invoices that are issued when a customer pays late.

4. Sales invoice. A sales invoice is usually generated when a customer purchases something from you. The invoice template should contain the date of purchase, item purchased, amount charged, and other relevant information.

5. Final invoice. A final invoice is generated when a customer is past their due date to pay. They are often sent to remind customers that their payment is overdue. This is a template you hope you do not use often.

All these types of invoices can be easily created using free templates available online.

The Type of Invoice Template Formats You Can Use

You have many free options when choosing which type of invoice template format to use.

1. Microsoft Word or Google Docs

This is probably the most common invoice template used. You can download this free invoice template online. The advantage of this method is that it's simple to use. However, it doesn't offer as much customization as other free or paid templates.

2. Microsoft Excel

A Microsoft Excel template offers more flexibility than Word. You can add columns and rows to organize your data. You can also change fonts, colors, and text sizes. There are several advantages to using Excel. First, it's free with the Microsoft Office suite and widely accepted and understood. Second, it's easy to edit. Third, it's compatible with almost all computers.

3. HTML

Hypertext Markup Language, or HTML, is another popular free choice and is a great alternative template to Word. Although it's similar to Word, it has some additional features. You can insert images, links, and tables into your document. You can also embed videos and audio clips. It's harder to create templates using this free option if you're not familiar with markup language.

4. Online invoice template generator

There are many free online invoice generators available. These programs let you create invoice templates without having to install any software. You can accept payment of invoices via credit cards online. Some of the best known ones include:

  • Freshbooks
  • Xero
  • QuickBooks
  • Zoho Invoice
  • Wave Accounting
  • Sage 50
5. PDF

A portable document format or PDF file is a free standard electronic document format. It's highly portable and can be viewed on any computer. PDF files are great for creating invoice templates. These templates are easy to print and distribute. You can easily send them through email or post them on websites. The downside is that they don't look as nice as Word or Excel templates.

How to Fill Out an Invoice Template

Filling out an invoice template is quite simple. Just follow these steps.

  1. Add your company name and logo at the top left, along with your address and contact information. This can include your company email and phone number.
  2. Include an invoice number. This is useful for future reference or for being able to quickly respond to inquiries related to a specific invoice. If you're using a software program to generate your invoice, it usually adds an invoice number automatically. If you're creating your invoice manually, you can determine a numbering style that will make it easy. You can start with Invoice #1 and increase as you create more invoices.
  3. Add the client or customer details. This can include the name of the person, their address, email, and phone number. If you really want to create a professional, personalized invoice, you could include the logo of your client. If you choose to create an invoice template for every client, you only need to add their logo once.
  4. Add the invoice creation date, payment terms, and when payment is due. Examples of payments terms include 14 days or 30 days. This means the client needs to pay the invoice within that period. You can also include any additional charges you may charge if payment is late in your template.
  5. Create an itemized list of the products or services being invoiced. This includes a description of the product or service, the quantity being charged, the unit price of each item, and the amount due for each item. Include a total amount at the bottom for the invoice. It's courteous to add a note thanking the client or customer for their business.
  6. Add your payment options. This needs to be accurate in your template, otherwise you won't get paid correctly. Payment options can include your bank account details so the client can do a direct transfer. If a client wants to pay via credit or debit card, provide those details as well. If they want to use a payment merchant like PayPal, include your account email.
  7. Confirm all the details in the template are correct and that there are no spelling mistakes.
  8. Once you've confirmed the template is correct, print the invoice if you want to send a printed copy. If you don't want to send an invoice by mail, you can just email it directly to your customer.

Ready to Use an Invoice Template?

Now that you know what's required, it's time to create your template. You can use the free Nimbus invoice template to create a professional-looking invoice quickly.

All you need to do is add your company details, describe the products or services you're invoicing, add the amount for each item and a total amount, include your payment terms, and add your payment options. You then can easily share the link with your clients, or you can export it as a PDF document and email it to them.

If others could also benefit from using this free invoice template, please share it with them.