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Nimbus Note vs Notion

Here is an in-depth comparison of all platforms to help you understand their 

differences and decide which fits you best

The best alternative to Notion is Nimbus

Notion is a cross-platform application for creating, organizing and storing notes, lists, calendars and tables. Notion is positioned as a universal workspace with which you can manage projects and distribute tasks, share files and receive feedback. 

Notion users appreciate its wide range of features (text search, block editor, saving web pages, etc.), but many note that the application is not intuitive: you have to spend a lot of time sorting through the options and settings, and not everyone has time for this. Despite this small disadvantage, Notion has a reputation as a stable and well-thought-out software that is suitable for both personal and team us

Nimbus Note is also a stable, convenient and well-thought-out application with a powerful editor, text and picture data search, reminders, chats and the ability to create and brand public pages. Nimbus Note is compatible with different browsers and operating systems iOS, Android, Windows and MacOS and is available in one free basic version and two paid versions. The Nimbus Note mobile and desktop apps work offline (unlike the Notion app, which does not function offline). 

Nimbus Note also differs from many analogues by the fact that it allows you to make videos and screenshots with the help of the additional tool Nimbus Capture. With it, you can create a screenshot or screen recording, annotate it and send it with one link – and all that literally in a few clicks. 

Nimbus NoteNotion
Offline mode in mobile clients×
Search in text
Search in pictures and files×
Recording video and saving screenshots to an account (Nimbus Screenshot required)×
Saving web pages and received mails to Nimbus Note account (requires Nimbus Clipper)
Create a page by sending text or image to your internal Nimbus inbox×

Editor capabilities

One of the key advantages of Nimbus Note is a multifunctional editor for working with simple notes and super documents, tables and lists, images and video files. With it, you will be able to:

  • format texts of any type and complexity;
  • insert visual content: pictures, videos, GIF;
  • record video and audio inside notes;
  • embed links inside text or as bookmarks/buttons; 
  • create bookmarks and toggles;
  • add files of different formats, create knowledge bases and tables.

The capabilities of the Notion editor are much more modest: it does not support tags and does not allow you to search for data on the contents of documents and pictures. Notion has a very limited maximum number of integrations with other applications via embedding (unlike Nimbus Note where 3000+ integrations are allowed). However, Notion has another strong point – it works with tables and supports Views. The user can not only enter information into a table and process it using many useful options (sorting, filters, formulas etc.), but also change the format of the ready table, converting it into a kanban board or gallery with all entered data saved.

Nimbus NoteNotion
Nested structure with support for subfolders×
Tag support for notes×
Block editor
Support for tables with totalization/sorting and filtering
Browser video and audio recording
Advanced Objects (buttons, hints, toggles)×
Support for group work in real time
Integration via embedding3000+limited

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Storing and organizing information with Nimbus Note is very convenient thanks to the hierarchical system of folders and subfolders. By distributing files and documents, you can create a nested folder structure of any depth. In practice, this approach makes organizing, searching and sorting data much easier. By the way, you can use the system of tags in Nimbus Note too.


The Notion structure with subnotes support is fundamentally different from the Nimbus structure and is liked by some users. However, many users tend to find it too complicated. A competently formed folder/subfolder system is more suitable for collaboration and work with large volumes of data, and it’s way more user-friendly.

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Command use

Nimbus Note is perfect for team use and internal collaboration. The nested structure of folders and subfolders allows you to set/restrict access to documents at different levels. Soon, Nimbus users will get a full-fledged b2b solution with project management support. Fine tuning of access rights, the ability to leave comments and collaborate on documents in real time, discussions in group chats and the creation of task lists with people responsible for their execution – all this makes Nimbus Note really the best app for working in a team. Notion is also suitable for group work in real time: there are task lists, comments and discussions

Nimbus NoteNotion
Group chat×
Task list with labels, responsibilities and deadlines support
Support for group work in real time
Aggregation of tasks in a single dashboard with management capabilities×
Support for recurring reminders×
Client portals

Branding and External Collaboration

Branding your public pages will make your product more recognizable and your company more successful. There is no branding option in Notion, though there are services that allow you to connect it to your domain for an additional fee. Using Nimbus Note, you can avoid additional expenses, because the application has a full-fledged white label concept from the very beginning. Nimbus Note allows you to:

  • brand your document links through the connection of your company’s subdomain (CNAME);
  • share all deliverables on one page with your clients: files, tasks, texts, tables and more;
  • connect your SMTP server, so that all the newsletters and notifications of the service are sent from your domain;
  • create public pages and client portals, to which you can give access even to people who don’t use Nimbus Note;
  • replace the Nimbus logo with your own logo in the program interface, so that it appears on your public pages and documents.
Nimbus NoteNotion
Brand public pages (logo, appearance)×
Connect your notes to your site via custom domain (CNAME)×
Use your own SMTP×

Notion vs
Nimbus Note

Unlike glitchy conventional text editors, the all-new Nimbus Note editor provides reliable and robust tools for note taking and collaboration.

Why do users choose Nimbus Note?

“For quite a long time I wasn’t sure about switching to Nimbus Note, because I had been using Notion for a couple of years already and I was afraid of migration. However, it turned out to be easier than I thought, and the functionality of the Nimbus Note pleasantly surprised me – my only regret is that I did not switch to it sooner.”


“Nimbus Note helps our team work more efficiently and carve out more time for leisure. All of our notes, comments, pictures and plans are collected in one place. Essentially, we have a one-stop tool at our disposal with which to allocate tasks in the team, keep track of them, share ideas and discuss each one in real time.”


We couldn’t find a time and cost effective way to share data with our clients. For example, Notion required a login when sharing pages for copy review, but not everybody wanted to create an account. Nimbus met all of our requirements. It was easy to design pages for clients that included all the info they’d ever need, and securely share them in one click.


“It’s been a long time since I’ve seen such a simple yet versatile app that you can literally do EVERYTHING with. Special thanks to the developers of Nimbus Note for the convenient organization of the workspace.”


“Switching to new gadgets, programs, and services usually causes discomfort: it is not easy to leave the familiar comfort zone. But with Nimbus Note, there was no problem. Since our team needed the maximum set of tools for full-fledged work, I purchased the paid Business version and connected my colleagues to it. Practice showed that it was one of my best business solutions!”



Nimbus Note is a ready-made set of solutions for sharing ideas and working productively on any project:

  • Create and edit simple notes and super documents together with colleagues;
  • Record video messages, take screenshots and annotations with Nimbus Capture;
  • organize and control your team workflows;
  • interact with clients and promote your brand.

Mobile versions with offline support make Nimbus Note as convenient as possible: install the application on any device you use and get to work!


Frequently asked questions

Nimbus Note is not a standalone service, but part of the Nimbus Platform ecosystem. Switch to Nimbus Note and automatically get access to the platform combining three useful and practically perfect solutions for your business: 

Take screenshots/videos and share visual messages with Nimbus Capture; 

Use Nimbus Clipper to quickly create clippings, annotations and quotes; 

solve tasks of any complexity with Nimbus Note: quickly exchange data with colleagues and clients, organize and control working processes and more.

FERPA, SPS, COPPA and iKeepSafe certificates confirm the responsible approach of Nimbus Note developers to data storage and protection. All the data that you store on our servers or send to clients with access through the Nimbus platform is protected by special encryption keys. 

When sending data, the security of the connection is provided by the latest SSL encryption standard (that is what banks and other financial institutions use); when storing the data, 256-bit AES encryption is used. Each link or note can be protected with a separate password, making it even safer from unauthorized access.

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If you decide to switch from Google Keep to Nimbus Note, the easiest way to transfer the notes is manually. But if you have a lot of notes and want to save all of them at once, transfer the data to Google Docs, and then export from docx to Nimbus Note. Do not hesitate to contact technical support: we try to help all the new users when transferring data from other platforms and make the migration process as easy and pleasant as possible. Be prepared for a slight reorganization of structure, which in the first couple of days might cause some discomfort. But once the adaptation period is over, you will have more features at your disposal, which means a smoother workflow and better results.

Use the trial version of Nimbus Note to get acquainted with all the features of the application and try them for yourself. If at the end of this period you realize the basic features of the application are enough to work on all your tasks, you can continue to use Nimbus Note absolutely free of charge. But if other more specific features – collaboration, white labels, full page screenshots or customer portals – are important to you, you can switch at any time to the Pro or Business plans, which have it all.

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Contact support – Nimbus Note technicians are always ready to listen to you and help. Send us an email. We will definitely contact you, answer all your questions and solve the problem as soon as possible.


Parties other than Nimbus Platform™ may provide products, services, recommendations or views on Nimbus Platform™ (“Third Party Materials”). Nimbus Platform™ is not responsible for examining or evaluating such Third Party Materials, and does not provide any warranties relating to the Third Party Materials. Links to such Third Party Materials are for your convenience and do not constitute an endorsement of such Third Party Materials.

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