Groups, workspaces, folders, and subfolders

Organize all of your business into groups, workspaces, and folders. Save time and effort for your entire team. Simplify your work and bring your team together.

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One place to organize all your

Groups for workspaces - Group your workspaces to add more structure, gain higher levels of team collaboration, and organize more completely.

Create multiple workspaces — one for each of your projects, clients, etc..

Keep project data separate — Each workspace is entirely separate from other workspaces.

Easily maintain security and project focus — Each workspace has its own users, content, and permissions.

Keep order in each workspace — Create folders and subfolders within each workspace.

Continuous team collaboration — Teams can readily coordinate by accessing work items in a single, secure location.

Access workspaces from anywhere — Mobile phone, desktop, or directly at the Nimbus website.

Create, collaborate, and keep all your work in one place.

Unlike conventional document and sharing tools that limit team workflow efficiency, Nimbus is open and readily accessible from anywhere. Enable your teams—and your entire company—to do their best work together.

Organize workspaces into groups for better access.

If you have created similar workspaces, then it may be best to organize them into a group. A workspace group can be helpful for your team to navigate better and locate workspaces more easily. You may, for example, want each team member to have a dedicated workspace. Instead of mixing several of these workspaces together with all other workspace, you can create a group such as “Team Workspaces” and place all relevant workspaces into that group.

Workspace management helps your project team maintain focus

Manager — ​A​ ​Nimbus manager creates, modifies, and deletes workspaces. Managers also add users, maintain user accounts, and control the level of user access to each workspace.

Member — Members are given access to specific workspaces by managers. A member may have permissions that vary in each their workspaces.

Admin — Invite or remove users and set user permissions within that workspace.

Workspace permissions

A member may have different permission levels in different workspaces. For example, a member might be an admin in one workspace, yet has read-only permissions in another workspace.

Role Type
Manage organization account and billing information
Create, modify, and delete workspaces, members, managers, and admins
Add or remove users and set user permissions in assigned workspace
Create, edit, and delete notes and other content in assigned workspace
View notes and other content in assigned workspace
Create and edit
Read only

By department

If each of your departments tend to lead its own projects—in contrast to company-wide programs—then it may be best to structure by department. Begin by creating a workspace for each department. Then, structure the workspace with folders and subfolders. The Marketing workspace could contain folders such as Admin, Ads, Budget, and Logos. An Information Technology workspace might contain folders such as Applications, Hardware, Providers Network, and Inventory.

By client

Client-based businesses such as consultancies, real estate brokers, and law firms would have a different structure. One workspace could contains all general purpose files for the team, and each of the other workspaces would correspond to each clients. To support specific projects for each client, various folders and subfolders can be created inside of each client workspace.

By project

Your business may have several revenue streams such as sales, support, and consulting. It may be sensible to create workspaces to represent revenue components, and then create groups for workspaces that correspond to each revenue stream.

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