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Top 5 Client and Customer Onboarding Software

Modern customers are lazy, picky and demanding. They expect businesses to fight for them, and indeed, businesses fight. Why does this happen? Well, the markets are over-saturated with choices. Access to information is so easy a 5-year kid can find almost anything on the net. The boom in technology allows businesses to elevate customer care to unprecedented heights. The simple truth is customer expectations are ever-growing and businesses are at pains to meet those—it seems to be a Sisyphean task.

Time for some statistics. 70% of customers decide whether to buy a product or service based on how good the brand’s customer service is. Stunning, right? This means previously overlooked business aspects like customer experience and customer success are getting more and more important today. Nowadays just having a product or service alone is not enough; you need to make sure your customers are satisfied and have a smooth journey with your company.

This article focuses on the client or customer satisfaction aspect of customer satisfaction. We will define what this looks like, explore its benefits and try to identify the best software tools for successfully onboarding clients.

If you’re striving to improve your customer retention and loyalty, enhance customer engagement, boost user activation rates and encourage the use of your product or service, this article is what you need.

What is Client Onboarding?

The process of incorporating clients into a business, known as client or customer onboarding, aims to establish lasting and fruitful relationships. Of course, primarily customer onboarding involves welcoming customers as they start their journey with a product or service. This may include providing customers with the necessary assistance, information and resources to help them effectively use the tool.

We have already mentioned modern customers are lazy and have high expectations. In particular, they expect businesses will teach them not only how to use a product or service but also how to benefit from it.

So, what are the typical client onboarding activities? These mainly include creating all kinds of tutorials and knowledge bases, troubleshooting any issues, conducting follow-ups, gathering feedback, etc. The results of effective customer onboarding are quite impressive: lower customer turnover rates, reduced customer support costs and increased chances of retaining customers.

Therefore, if your company doesn’t yet have an established user onboarding process, it’s high time to consider implementing one without delay.

Why is Client Onboarding Important?

  • First impression. You never get a second chance to make a first impression, so it is of utmost importance. Client onboarding sets the tone for your entire relationship with a client. When a client receives assistance, support and attention from the very beginning, they get filled with confidence that they made the right purchase decision.
  • Customer satisfaction. Customer satisfaction and customer retention are inter-connected. Satisfied customers tend to buy more, make repeated purchases and enthusiastically recommend your brand to others.
  • Reduced churn. In case your new customer has been onboarded effectively, chances that they abandon your product or service are minimal. 
  • Maximized value for the customer. Proper onboarding allows new customers not only to learn everything about the advanced features and functionalities of your product, but also about how to make the most of your product or service.
  • Shorter time to value. It takes significantly less time for onboarded customers to see the results of using your product or service, which boosts their confidence in the correctness of their decision to choose your business.
  • Higher upselling and cross-selling opportunities. As new clients get to know your product or service, they are more inclined to familiarize themselves with additional products or services you provide.

Strategies for Successful Client Onboarding

Adopt personalized approaches

Listen to your clients’ needs and try to adjust to their requirements. By providing tailored customer approaches, you show you value your customers and are committed to their satisfaction.

Communicate clearly

Keep your communication with clients transparent right from the beginning. The more clear you are, the better. Your new clients need to understand what to anticipate from interaction with your business at every stage.

Share knowledge

Customer education lies at the core of successful customer onboarding. It is important to provide training and share resources to help clients become proficient in using your product or service. The more complex your offering is, the more comprehensive customer education should be: prepare tutorials, FAQs, knowledge bases, client portals, guides, documentation – anything that can facilitate customer learning.

Gather customer feedback

Motivate clients to share their thoughts and suggestions about both the client onboarding process and the product or service. Next, encourage your customer success team to use this customer feedback to improve the customer journey for future customers.

Measure results

To better understand the effectiveness of your onboarding activities, you need to define and monitor key performance indicators (KPIs) such as time to value, product usage, client success and retention rates.

Celebrate milestones

It might be a good idea to celebrate clients’ achievements and milestones reached during the customer onboarding process. This should form a bond between a brand and a customer and promote a sense of engagement in the latter.

Use technology

Why not take the advantage of client onboarding tools and digital adoption platforms? They can simplify your administrative tasks and equip clients with customer self-service options, allowing them to access required information and manage their onboarding journey on their own.

Let us now look at client onboarding software in more detail.

What is Customer Onboarding Software?

Customer onboarding software, also called client onboarding software, are specialized onboarding tools designed to simplify the process of integrating customers into your business ecosystem. These tools are useful at all stages of onboarding, from initial engagement to successfully adopting a product or service.

Customer onboarding software helps not only educate new customers but also significantly speed up their learning experience. The aim of onboarding software is to improve customer experience, reduce manual efforts on the side of a business owner, and ensure seamless customer integration.

In simple words, a customer onboarding solution is a tool that helps both a business and its client with the product adoption through integrations, demos, walkthroughs, training and more.

Customer onboarding tools are indispensable assistants for businesses that value their customers and strive to establish long-term relationships with them.

Best Customer Onboarding Software

Let us inspect the best customer onboarding solutions available in the market today. We will explore features, analyze pros and cons and take a closer look at pricing options. By the end of the article, you will be fully equipped with all the information necessary to choose a perfect user onboarding tool for your business or organization.

Buckle up and get ready as we embark on our exploration of client onboarding software.

FuseBase (formerly Nimbus)

FuseBase (formerly Nimbus) ranks number one on our list of the best customer onboarding software. And there are good reasons for this. This no-code solution is like a Swiss knife in your toolkit – a versatile tool capable of nearly anything.

FuseBase (formerly Nimbus) started as a note-taking app that allowed for consolidating various types of content within one workspace – plain text, tables, databases, images, videos, files of any format and so on. However, it quickly evolved into something much more than a simple personal information management tool. Today FuseBase (formerly Nimbus) is a complex, all-in-one collaboration hub with powerful knowledge management, knowledge sharing, and client management features. It can be used as an effective solution for organizing various business processes within a company.

It’s also great for onboarding customers, and the list of its features below will explain why.

Super documents

On a single page, you can gather various kinds of information such as text, images, audio, videos, PDFs, and other files. Rich navigation options – buttons, hints, and toggles – help product teams and clients navigate through the pages no matter how long or complex they are. The feature is ideal for creating a knowledge base, product tours, and support materials.

Clear and easy structure

The well-designed hierarchical system of FuseBase (formerly Nimbus) (organizations – workspaces – folders – subfolders – pages) allows businesses to effectively categorize and organize different types of information. The tagging and favorites system also contributes to the efficient organization of information within a workspace. You can group different pages from various folders under a common thematic tag.

Powerful editor

The feature-rich editor integrated into FuseBase (formerly Nimbus) allows you to easily edit your content by adding background colors, headings, outlines and more. For user convenience, each piece of information in FuseBase is a movable block that you can move as you want. Much like working with Lego, you can build nearly anything you envision by assembling from small pieces. This is especially beneficial when converting your pages into articles, guides, landing pages, a knowledge base and even for employee onboarding as well.

Simple sharing and permission management

Your clients don’t need FuseBase (formerly Nimbus) accounts to access shared pages. More than that, there is no need for complex technical manipulations – just send a link. Ideal for user onboarding, right?

Managing permissions with FuseBase (formerly Nimbus) is as easy as ABC too. A user may have different permission levels in different workspaces. For example, they might be an admin in one workspace and have read-only permissions in another.

Client portal

FuseBase (formerly Nimbus) allows creating client portals and populating them with the necessary information. A client portal is a place where you can keep all the project information, updates, and approvals. This way you can make sure your clients and product teams are on the same page. Client portals can prove especially beneficial for SaaS companies dealing with a large number of users and striving to increase user adoption.

Pricing: The Basic plan starts at $99/month.
Free trial: Available.
Capterra rating: 4.6 (156 reviews).

Inline Manual

The next client onboarding software solution on our list is Inline Manual. It is a powerful SaaS onboarding software solution that empowers businesses to effectively onboard new customers. With it, businesses can easily design interactive walkthroughs, pop-ups, and tooltips that guide users through their application or website. Furthermore, the Inline Manual client onboarding software helps create in-app guidance and onboarding materials without any coding.

Version control

It is a highly beneficial feature that allows you to store and revise various versions of your onboarding content  and update it as your application evolves. This provides a systematic approach to managing changes and makes sure  users have a seamless and relevant onboarding experience.


Branching is yet another powerful feature of the Inline Manual customer onboarding tool, which allows you to tailor the onboarding experience for different user paths and scenarios. With Inline Manual, businesses can present users with specific instructions based on their previous interactions or choices within your application. This way users receive relevant guidance and support as they use different features.

Feedback channels

Users can easily share their thoughts, suggestions, and concerns directly through the Inline Manual customer onboarding platform. This input helps creators understand user perspectives and identify pain points, allowing them to make targeted improvements. Additionally, Inline Manual’s feedback mechanisms allow users to report issues, helping creators quickly address and resolve any challenges.

Onboarding analytics

Inline Manual offers comprehensive and detailed analytics that provide valuable insights into user engagement and interactions with your onboarding content. You can track product usage as well as various metrics like user interactions, click-through rates, completion rates, and drop-off points within your onboarding flows. This data helps you identify which parts of your onboarding content are most effective and which might need improvement.

Pricing: Starts from $158/month.
Free trial: Available.
Capterra rating: 4.3 (3 reviews).


Pendo is one of the Top 5 Client and Customer Onboarding Software in 2023. Image by Nimbus Platform

Moving forward in our list of client onboarding software solutions, we have Pendo. It is quite a popular customer onboarding tool aimed mainly at companies producing digital products. Pendo is a no code solution with strong analytical capabilities that allow businesses to collect and analyze data on product adoption. These analytics include user behavior, feature usage and navigation patterns, which give a business a full picture of its user interactions.

Besides analytics, Pendo allows creating user onboarding content too – interactive guides, walkthroughs, and custom messaging that guide users through your product’s key features and help them quickly understand its capabilities and benefits.

Rich integrations

Pendo can be integrated with a number of popular customer relationship management (CRM) systems, project management software, analytics platforms, and communication apps including Hubspot, Jira, BigQuery, Calendly, Drift, HelpDocs, Microsoft Teams, and Optimizely.

Feedback capabilities

The platform allows gathering feedback directly within the product interface; companies can then analyze it and prioritize feature requests.

In-app messages

Pendo onboarding tool provides the functionality to segment users and deliver tailored in-app messages to individual user segments.

High level of personalization

With this client onboarding software, businesses can tailor onboarding experiences according to user behaviors and preferences, and send target messages, feature recommendations, and content that complies with individual user needs.

Pricing: Available upon request.
Free trial: Available.
Capterra rating: 4.5 (212 reviews).


Walk me is one of the Top 5 Client and Customer Onboarding Software in 2023. Image by Nimbus Platform

The next customer onboarding software solution we’re highlighting is WalkMe, which is a digital adoption platform used by businesses to speed up and enhance customer onboarding. Its powerful tools and features create a smoother customer journey, aid in customer engagement, and guarantee customer success.

It should be noted that the WalkMe customer onboarding software helps present the right tutorial to each new customer precisely when it is needed. This relieves users from the burden of searching through your knowledge base for information and allows companies to greatly increase user adoption rates.

Comprehensive analytics

WalkMe’s comprehensive analytics offer a deep dive into user interactions, enabling businesses to understand user behaviors, preferences, and pain points. These insights help make data-driven decisions and refine user onboarding processes further.

Interactive guidance

It is a standout feature that enhances user experiences by providing real-time assistance within digital interfaces. With step-by-step walkthroughs, contextual tooltips, product tours, and on-screen prompts, WalkMe guides users through complex processes, simplifying tasks and reducing user frustration. This is especially helpful for SaaS companies and subscription businesses with large user bases who need to improve user adoption.

Behavior-based customer segmentation

The WalkMe client onboarding software solution allows you to define user groups based on their specific attributes, actions they have performed or characteristics they possess. Further, you can tailor your content according to these user segments.

Personalization capabilities

By tailoring content and guidance based on individual user attributes, behaviors and preferences, WalkMe creates a more relevant and engaging interaction. This customization ensures users receive information that directly resonates with their needs, streamlining their customer journey and increasing overall satisfaction.

Broad integrations

WalkMe seamlessly integrates with numerous popular solutions, including but not limited to Salesforce, Google Analytics, Slack, Azure Active Directory, LiveChat, and Zendesk.

Pricing: Available upon request.
Free trial: Available.
Capterra rating: 4.4 (62 reviews).


Whatfix is one of the Top 5 Client and Customer Onboarding Software in 2023. Image by Nimbus Platform

Next in line for our customer onboarding software solutions is Whatfix, which is a dynamic customer success platform that aims to streamline the onboarding experience and maximize the value of software applications. It enables businesses to deliver contextual and interactive guidance to users, helping them cope easily with complex things and processes.

With Whatfix, businesses can not only create product tours, step-by-step guides, tooltips, videos, and white papers, but also self-help widgets inside their apps, so users can access training content when it is needed and thus learn on the fly.

Supported applications and browsers

The Whatfix customer onboarding software is compatible with all web-based applications. Browsers that can be used for content creation include Mozilla Firefox, Google Chrome, and the new Microsoft Edge (Chromium).

Task list widget

Whatfix allows generating an onboarding tasks list within your application for new users to accomplish, which allows them to get to know the app steadily and monitor their advancement.


Whatfix’s Self-Help feature enables businesses to establish an in-app, searchable wiki that seamlessly integrates with company FAQs, documentation, video tutorials, knowledge base, and other resources. This functionality offers users immediate access to relevant help content precisely when they need it, enhancing the customer experience and support process.

Multilingual capabilities

Whatfix offers robust multilingual support, enhancing user experiences by providing content and guidance in a variety of languages. This feature ensures that users from different regions and linguistic backgrounds can access onboarding materials and support resources in their preferred language.

Pricing: Available upon request.
Free trial: Available.
Capterra rating: 4.6 (76 reviews).


Customer onboarding is not simply telling your customers how to use your product or service. For this, documentation exists. The customer onboarding process is something much more complex – it requires a package approach, joint effort of various teams and, of course, the right tools. We would also like to stress customer onboarding is not something that can be neglected – when done right, the reward is enormous. When onboarding your new customers effectively, you can increase customer retention, raise customer happiness and boost sales in the long-term.

In today’s super digital world, it would be unwise for small or medium-sized businesses to ignore the advantages offered by technology. And that is true for every aspect of a business, not only customer onboarding.

In this article, we compiled a list of the best customer onboarding software tools and digital adoption platforms to use. We thoroughly analyzed the strengths, key features, Capterra rankings and pricing options of the shortlisted tools. Out of five customer onboarding software solutions mentioned in the article, FuseBase (formerly Nimbus) seems to be the best value for money.

Discover from our experts the best way to manage the onboarding process

Want to improve your user onboarding experience and establish right customer onboarding flows? Take the first step by trying out FuseBase today. 


Parties other than FuseBase (formerly Nimbus) may provide products, services, recommendations, or views on FuseBase (formerly Nimbus) site (“Third Party Materials”). FuseBase (formerly Nimbus) is not responsible for examining or evaluating such Third Party Materials, and does not provide any warranties relating to the Third Party Materials. Links to such Third Party Materials are for your convenience and do not constitute an endorsement of such Third Party Materials.

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