Nowadays, information sharing seems easy: texts, social media, professional channels, and the Internet are ready to serve us and deliver messages in just a few clicks.
However, easy and abundant information sharing doesn’t always mean efficient communication systems.
– I’ve sent the file to you in my second email, remember?– I answered your question on Jira. Please check the comments on task CM-1578.– Wait, you don’t have access to Google Analytics? Ok, I’ll send you a screenshot. What period do you need?– You couldn’t open the file I’ve sent? No worries, just download one program, I’ll send a link on Slack.
Sounds familiar?
We’ve all been there — completely tangled in email chains, files to review, and tools to use.
It’s common nowadays to juggle various information channels at once. Each channel has its specifics and limitations, so we have to create an information-sharing system with the team
Today, the question is not how to share information easily or quickly. It’s how to share information smarter.
The constant switching from one interface to another, countless accounts, long learning curves, and onboarding make us lose precious time and focus.
Holding up an avalanche of emails takes up 14% of the work week, while inefficient meetings consume another 8% of working time, according to the research from the State of Work 2020.
Altogether, unnecessary emails and meetings steal 22% of the working week. This means the whole working day each week is spent inefficiently. No wonder companies with well-structured information sharing show better results: they just have more time to do the work!
ThinkTalent states that organizations with efficient information-sharing systems are 3.5 times more likely to outclass the competition on the market.
So yes, some companies already benefit from information sharing. But how do they do it? How can you build an organized communication flow for your team?
No worries — we’ve gathered all the things you need to know in this article.
Nimbus Note pros:
Nimbus Note cons: doesn’t have chats, where you can discuss the up-front work.
Best for: information and knowledge storing and sharing, a collaborative space for your team where you store all important information.
Price: $5/person per month for the Teams plan.
Nimbus Capture pros:
Nimbus Capture cons: the product is not yet available for Safari and mobile.
Best for: visual messaging — annotated screenshots and screencasts to give feedback and instructions for your team.Price: has a limited free plan; $29.99/ year for the Pro plan. However, Pro Capture is included in Teams Nimbus Note subscription, so you definitely save up your money by choosing Nimbus Note Teams!
Email pros:
Email Cons:
Price: mostly free.
Best for: newsletters; collaboration offers.
Slack pros:
Slack cons:
Best for: internal instant messaging and group discussions. Great integrations allow sharing various content in diverse formats from many sources.Price: $8/user per month for the Standard plan and $15/user per month for the Pro plan.
Google Workspace pros:
Google Workspace cons:
Best for: file storage and real-time collaboration that doesn’t require complex features.Price: $12/user per month for the Business Standard plan and $18/user for the Business Plus plan.
Zoom pros:
Zoom cons:
Best for: internal video meetings and conferences to stay in sync with your team.
Price: $149.90 license per year for small teams, $199.90 for small and medium teams.
Find more information about Zoom here
Creating an information-sharing system with your team is neither an easy nor a quick process. Experiment with diverse tools and see which ones best meet the needs of your specific team. It requires time and effort, but it is definitely worth it.
Try new solutions, mix them with ones that already work for you and see how it goes.
With time and the right resources, you’ll get closer to your formula for success!
Nimbus solutions will help you organize and share information! How?
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