We often find ourselves in chains of interruptions and our control is flying out of the window. The current era is filled with lots of fancy and compelling distractions like the internet and social media; thus, conquering the art of productivity is the real deal. Everybody has a different perspective of productivity in their mind. Some want to do a job with little resources without the extra hassle, and some want to achieve their goal in less time. It doesn’t matter how we perceive it, but the one thing we know for sure is that it brings harmony and balance to life.
Some people motivate themselves to do a job by listening to motivational speeches or quotes, and some might go by logging into productivity apps. Regardless of the method to remain productive, we often search for tips and tricks for productivity. If you are also finding yourself in this situation, we have accumulated some of the best and most practical personal productivity tips to help you get out of this ordeal. Here are the best top 10 productivity tips, so before delaying any further, let’s dig deeper!
Make A To-Do List:
Start by making a list of tasks that need to be done in a day. This way, you have a clear idea of what you need to do that day. Moreover, writing down the to-do tasks will help you remember every one of them without the risk of getting forgotten during a busy day. You should take your time in the morning and start by making a to-do list for the day. The jobs will get designated in your memory, and once you complete one job, you can move to another. This way, it will motivate you to move faster to the next job on your to-do list, thus boosting your productivity level. At Dominican University, Dr. Gail Mathew researched the results of writing down goals and concluded that those who write down a list of to-do jobs are more likely to finish those tasks.
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Figure Out Your Most Productive Time
It is imperative to figure out the time you are most productive. Finding your most productive time of the day will make your job a lot easier, and you will finally have that vigorous energy to finish your tasks. And we all want to relish that peace of finishing tasks? Right?
The research done by Jennifer Ackerman in the Sex Sleep Eat Drink Dream: A Day in the Life of Your Body shows that when we wake up for the first 2.5 to 4 hours, our brains have an increased productivity level. During this time, our brains produce hormones that will be of great help in tackling challenging assignments. You can use this productive time of your brain to your advantage by setting your list of jobs accordingly. You can place a few complicated assignments upfront to deal with them with an active and alert brain.
Finish Your Hardest Task First
Everyone has the less pleasant jobs on their to-do list that they keep delaying, whether it’s research assignments that require brainstorming or searching for the content for the blogs with long details. The cycle continues unless you put an end to it. One of the effective productivity tips is to eat the frog first – meaning you should always tackle your most dreaded or least pleasant task first in the morning. It will boost you to thrive to the next task of the day. In the morning, we are less likely to be inclined to distractions and have better energy to do complex assignments. But some people prefer to do the easy jobs first in the morning, and as the days go by, we would be left with low energy to deal with complex jobs. As writer Michael Hyatt mentions, “slay the dragon in the breakfast”, indicating to get done with the most complicated part of the job first thing in the morning.
Take Time For Breaks
You are most productive when you take breaks during work. Nobody can stay productive all day working because, after some time, the law of diminishing influences by reducing productivity. When making a schedule of to-do tasks, add a break of 5 to 15 minutes. It will significantly affect your efficiency, and you can return to your work productive and active. When working for a long time, give yourself a 5-minute break and stretch your legs or do anything relaxing during that period. The US Army research institute conducted a study showing that people taking breaks of 15 to 20 minutes after working for 90 minutes have more energy to stay focused on a job for a long duration. Spend your break creatively by talking to a funny friend, singing your favorite song, or whatever lightens your mood. Do it!
Cut Big Projects Into Chunks
People often get overwhelmed by a large project and fear doing it because of the massive details and time it requires. Janet Polivy mentioned in her research that our brains tend to fear and avoid complicated and complex projects. You can break a daunting and challenging project into manageable small assignments to overcome this problem. Make a checklist of steps of the job to ensure completion. It would simplify the workflow and provide a good environment for you and your team to work. Completing each small assignment of a big project would not only get the job done on schedule but would also empower the team. The team will have a motivating and positive environment that will help them prioritize work.
Find Suitable Productivity Apps
The use of productivity tools will simplify and organize your list of jobs in the best way possible. There are thousands of apps for productivity that are more than just assembling tasks.
Productivity apps are also capable of remembering your passwords and come with an option like a timer. Moreover, most productivity apps have premium features like scanning business cards. You can incorporate these tools with long beneficial details into your job strategy as it will simplify your company checklist and ensure the completion of each assignment. These helpful details empower the team, and they can prioritize work in a healthy working environment.
Take Time To Meditate And Exercise
Many of you might perceive that meditating and exercising between work would waste time, but that’s not true. Humans are not robots and thus are not made for constant work. Our body needs rest from the constant stress of a job. Meditation is a great way to relieve stress and helps boost willpower. Take some extra minutes from your job and start meditating. It will strengthen your willpower and align your energy to focus on your job better. It will also clear your mind and untangle your cluttered thoughts, and help you think of your next step. Exercise is the primary source to keep humans healthy and fit, and we all know healthy people are more productive. They have a greater tendency to deal with stress without giving into it. You don’t have to spend hours doing hard exercises to increase productivity. Still, you can take extra minutes to walk in your job area or to do some isometric exercises.
The notification overloads from social media platforms like Facebook and Instagram will distract you. The constant pings and buzz of notifications serve great distraction and keep you from staying productive for an extended period. The appealing urge to check the notifications will not solely help you pay attention to your job. The best way to combat the distraction of notifications overload is to turn your mobile device off during work. It will save you a lot of time.
Co-Founder and Chief Investment Officer at Ides Capital, Dianne McKeever, said she puts everything on mute when she starts work. This way, she is less likely to give in to distractions when there is no sound of any notifications. Moreover, some apps have features of dynamic notifications. You can set how you want to be notified according to work priorities. This way, you get notifications that are essential for work. It is an effective way to remain productive during working hours with fewer risks of giving in to distractions.
If you are working from home, you may find interesting our article about staying productive while working remotely.
Strategize For Tomorrow, Today
At the end of the day, when you have tackled all your business, dedicate minutes to thinking about the duties of the next day. Review each task and note productive things you have to do tomorrow. It helps you focus on the critical duties tomorrow when going to your job. You will have a clear idea of the things you need to tackle.
Founder of GTD Method, the productivity expert David Allen when giving personal productivity tips, said that before going to bed, he dedicates minutes to thinking about the things that he needs to finish tomorrow. More to his strategy, he also talked about separating his work into two parts: hard landscape and soft landscape. The hard landscape refers to the essential assignments that cannot be delayed, and the latter describes the assignments that have the leverage to be set on another schedule. This technique has helped him to remain productive during working hours as he always notes productive assignments for tomorrow before calling it a day.
Learn To Say NO
Does your to-do list have several jobs that don’t really matter to you? Or is it filled with someone else’s jobs?
It is high time you learn to say no. When you burden yourself with lots of tasks that can be shifted further, you increase the chances of burnout and decreased productivity. You should take some personal time to spend with yourself. It will help you reevaluate yourself. Moreover, for making an easy work-life balance, you need to learn to say NO to things that aren’t your priorities or aren’t contributing to the organization you are working for. Practice humbly saying no, so you don’t hurt anybody and prevent yourself from extra stress on your mind. It is one of the essential productive tips that often gets ignored but contributes significantly to maintaining a manageable and easy work-life balance.
The Bottom Line
Finding a way to remain productive depends on how much you are willing to invest in yourself.
Suppose you are motivated enough to bring changes by cutting down the distraction. In that case, you can surely make the environment for yourself that helps you thrive in productivity to achieve your ultimate goals. Above are some best productivity tips and tricks to work with improved productivity.