Craft.io and Its Best Alternatives
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Find out why FuseBase is the best alterative to Notion
Try it nowWhat if a single change could make your workspace more efficient and productive?
Many companies rely on Notion as their go-to workspace and productivity app. And the versatility of this app makes it a solid choice for different needs, including taking notes.
However, you may not be aware of the number of excellent Notion alternatives out there for notes, project management and more. These alternatives sometimes offer equal or better features beyond note-taking at more competitive prices. So by changing to a new note-taking app, you can save both time and money on your own workspace.
What alternative Notion apps are worth considering? How can they help you with task management? Keep reading to discover some of the best organization apps in the market!
Notion is a service for organizing personal, academic, professional and other information. Touted as an all-in-one tool, Notion provides many features you know from its well-known alternatives. Users can create regular notes, like in Evernote, Kanban boards, like in Trello, to-do lists, like in Todoist, etc. In addition, Notion offers unique multifunctional databases. Overall, this service has so many features that beginners may get lost. Therefore, let’s take it in order.
In Notion, users can choose from a wide range of functions that best meet their needs. These 5 features, however, are most commonly used.
Notion has no folders but offers another alternative. Its pages have a hierarchical structure similar to folders and subfolders. General content notes go in Notion’s sidebar. In such documents, you can link to existing pages or add new ones. Create as many pages as you want and hide them as far as you want – no limits. To avoid losing important information, any Notion page can be marked as a favorite. A sidebar section features such notes for quick access.
Adding content to a Notion note is done in blocks. Blocks include any drag-and-droppable objects of a page, such as paragraphs, images, tables, etc. First, they allow you to edit and swap your content easily. But a more tangible benefit is the ability to place Notion blocks both after and next to each other. This lets you design a note to your liking. The feature is often used for personal, academic, work and project planners. You can start with a general dashboard to view all your Notion notes at once.
As a note-taking app, Notion offers the standard functionality that everyone needs. Here you have colorful highlights, bulleted, toggle and to-do lists, callouts, separators, emojis, etc. You can also @ mention other Notion workspace members and pages in your note. The same way, enter a date to set a reminder for it. Don’t forget to include images, video, and audio for more context.
Databases are one of Notion’s most complicated features. Getting used to them takes time. However, most experienced Notion users would rank databases among their top 5 for a lot of their functionality:
This allows databases to be customized for any activity. Still, if databases seem overwhelming, you can use regular tables as an alternative.
Though Notion has many features, it is not all-powerful. This is compensated by embeds from other services. You can embed a Google map, your design from Figma or Trello task cards. The most popular apps are available. And this way, you needn’t switch services!
Despite its popularity, Notion also has negative feedback. Here are the 3 most common problems users face.
Note customization features are so many that sometimes even Notion’s support team gets lost. New users have a tough time figuring it out too. Notion has text and video guides, but the only person who appears to master all these customizations is the service owner. Teamwork can complicate things. Employees will need time to learn Notion. Moreover, you should ensure that your working time is spent on doing tasks, not designing them.
In fact, Notion’s developers claim there is an offline mode. You can really edit a note you previously loaded on the web or opened on the desktop. But the full offline mode is not this. Notion will not let you access your data if you don’t prepare for offline work. Moreover, users complain about synchronization issues on the first online connection. Some information you added offline may be lost. Hence, it’s safer to say “Notion has online mode only”.
Your notes are stored on Notion servers without end-to-end encryption. Data cannot be backed up to cloud storage or saved locally. Notion team has full access to it. If their servers get in trouble, your information may be permanently deleted or leaked. Still need more reasons to consider a Notion alternative?
Below, we have a breakdown of excellent Notion alternatives, including their specific pros and cons. First, though, we need to answer the big question: why should you check out alternatives to Notion in the first place?
First, Notion isn’t as intuitive as some of the other organization apps out there. This means it can take longer to set up in your workspace, and it’s more difficult to use for those who aren’t very tech-savvy (even if you just need to take notes). This makes project management more difficult, so you should consider other organizational tools.
Second, Notion isn’t very good for team collaboration. And collaboration is at the heart of any productive company, especially if you have to coordinate multiple teams who may be working remotely. You deserve a better task management app as part of your reliable organizational tools.
Third, Notion isn’t very great when you are navigating around or searching for anything specific. So if you and your team are relying on this app as a kind of knowledge base, you may find it lacking when you need it for more than note-taking.
Finally, simply copying and pasting text over in Notion almost always messes up the formatting. That may sound like a small thing, but keep in mind how much copying and pasting your team does every day. How many hours of productivity are they losing thanks to these annoying formatting errors in an app that, quite frankly, costs too much?
None of these are necessarily deal breakers on their own. However, with so many apps like Notion out there, it’s worth looking for a better note-taking app. You may be surprised to discover a budget-friendly alternative to Notion software that is a better management tool optimized for the needs of your organization.
Now that we’ve reviewed why you might want an alternative Notion app, let’s take a closer look at some of our favorite alternatives on the market.
Here`s a list of 16 best Notion alternatives to use:
While there are many different Notion alternatives out there, FuseBase (formerly Nimbus) is your best bet. It’s perfect for both taking notes and organizing your teams, which is why this app has won so many awards.
With FuseBase (formerly Nimbus), the two biggest descriptors are “flexibility” and “versatility.” This alternative is designed to help with almost every aspect of note-taking and organization. Instead of having to integrate with other apps, FuseBase (formerly Nimbus) aims to be the only app you need.
We’ll try to cover some of the best features, but keep in mind that this is only scratching the surface of what FuseBase (formerly Nimbus) can do!
Do you want to know more about the difference between FuseBase and Notion?
Clickup is one of the Notion alternatives that offers a number of its features, but not all of them. It works well on a macro and micro-level, serving as a management tool to help you deal with your own workspace workflow as well as the workflow of your team.
A free version of ClickUp is available, but this alternative Notion app is limited. You can purchase the unlimited version by paying $5 per member, per month. For midsize and larger teams, there is also a business version for $12 per member, per month and a business plus version for $19 per member, per month.
This alternative is compatible with Windows, Mac, Android and iOS.
NoteLedge is more of an alternative for creative teams. Teachers, writers, designers, and artists can all share a workspace and achieve true digital productivity with this app. However, it has enough management tool features for any industry and any worker.
A free standard version of NoteLedge is available. The pro version is $29.99 a year or, for $59.99, you can get the pro version with one year of Kdan Creativity 365.
This app is compatible with Windows, Mac, Android and iOS.
Evernote is a productivity app that functions much like Notion itself. It offers many of the same features and management tool functions. A significant difference is Evernote’s web clipping feature. It is also available as a Google Chrome extension and can be helpful for users who often save some articles online.
Evernote Teams costs $14.99 per user, per month. For personal use, a free, limited version is available. For individuals, a paid premium version is available for $3.50 per month for standard users and $7.99 per month for professional users.
This alternative is compatible with Windows, Mac, Android and IOS.
Collaboration is more than just another buzzword. In a world of remote teams and international workers, collaboration is more important than ever before. And Nuclino has become another tool that was designed to make collaborating with teammates easy and intuitive.
A free version is available. The standard version costs $5 per user, per month.
This app is compatible with Windows, Mac, Android and iOS. It is also compatible with most internet browsers.
Confluence is more focused on the cases when you need to manage multiple remote teams and keep them on the same page. To this end, this is one of the productivity apps that focuses more on collaboration than outright project management. And it works with other collaborative tools you may be using, including Trello.
A free version is available for up to 10 users. A standard version is available for $5.50 per user, per month. A premium version is available for $10.50 per user, per month.
This app is compatible with Windows, Android, Mac and iOS.
ProofHub is one of the “all-in-one” Notion alternatives on our list that can take the place of different apps for different purposes. By bringing your team and clients together on the same platform, Proofhub helps manage for both in-person teams and remote teams.
A free version is available for 14 days. After that, you can purchase the Ultimate Control Plan for $89 per year.
This alternative is compatible with Windows, Mac, Android and iOS.
Most really organized people began organizing information into scrapbooks as children. Milanote is an organization app that brings in the look and feel of a scrapbook while adding some digital features. As such, it fits for organizing creative workers who are collaborating on the same projects with additional features such as web clipping.
A free version is available. A paid version is available for $9.99 per user, per month. An upgraded version is available for $49 a month for up to 10 people or $99 a month for up to 50 people.
This app is compatible with Windows, Mac, Android and iOS. It is also compatible with most internet browsers.
Dropbox Paper includes features convenient to members of different industries, but didn’t design for some particular business. You may find it useful when you want to organize different teams that may have very different areas of responsibility within your company.
This Notion alternative is free if you already have Dropbox. However, you will need to purchase additional storage over time the more your team uses this app.
Dropbox Paper is compatible with Windows, Mac, Android and iOS. It is also compatible with most browsers.
OneNote is a digital notebook app offering traditional Microsoft functionality. This alternative is meant to replace a number of other apps you may be using. If you already have a Microsoft account, you may be satisfied with the number of features being offered. For users spoiled with other services, there is still room for growth.
If you already have a Microsoft account, this app is free.
This app is compatible with Windows, Mac, Android and iOS.
This tool is similar to Google Docs, which is used for writing down ideas and collaborating with others. Google Workspace is a kind of all-in-one online office. If you’ve previously used Google Docs or want to create a paperless office, this option may satisfy you. In other cases keep in mind that this alternative is better suited to helping you create a more efficient office than it is to manage different individual projects.
Google Workspace with all its feature package costs $12 per user, per month. Just the primary note-taking functionality comes from Google Keep and Google Docs and is free.
This app is compatible with Windows, Mac, Android and iOS. It is also compatible with most web browsers.
We don’t associate note-taking with fun. Nonetheless, Notebook By Zoho expresses a different approach with its eye-catching interface. The ability to create multiple notebooks with unique designs allows different teams and different team members to include their own personal flair in the notes they take.
This Notion alternative is free.
The app is compatible with Windows, Mac, Android and iOS. It is also compatible with most web browsers.
Workflowy provides an interface that is simple and intuitive to use. At the same time, it sports some other features for users who were looking for additional functionality. If you are looking for a balance between a very basic productivity app and the one that throws in too many different “bells and whistles”, it may become one of your competitors. Still, it has room to improve.
A basic version is available for free. A pro version is available for $4.99 per user, per month.
This app is compatible with Windows, Mac, Android and iOS. It is also compatible with Linux as well as most browsers.
As far as organization apps go, nTask tries to strike a balance between useful features and app integration as well as a simple and intuitive interface. To this end, it makes things like collaboration and analysis possible while simplifying different aspects of task management and project management. Although it does not cover all aspects, this alternative still suits a big number of workplaces.
A free version is available for 14 days. A premium version is available for $3 per month, per user. An upgraded business version is available for $8 per month, per user.
This app is compatible with Windows, Mac, Android and iOS.
Kipwise uses AI-powered knowledge suggestions in order to improve team collaboration. This alternative is good for sharing knowledge and working together on different projects, although some may find the amount of management features insufficient. It is easy to add to your teams because it integrates with other apps you may be using.
A free version is available for 14 days. A pro plan is available for $4.25 per month, per user (minimum of 10 users). A premium version is available for $7.65 per month, per user (minimum of 10 users).
As we’ve already mentioned, Notion is unsuitable for collaborating with clients for many reasons. Businesses looking for alternative apps should check out CoordinateHQ, a collaborative solution combining client portals and project management in one browser tab.
CoordinateHQ offers a Pro plan that costs $75 per internal user per month (monthly billing), which is quite pricey considering other collaboration software alternatives, including FuseBase and ClickUp. The platform also has an Enterprise plan that includes everything Pro does (unlimited projects, custom branding, eSignatures, etc.) and unlocks enterprise API support with SSO, alongside a few other perks.
Now you know about some of the different Notion alternatives on the market. But do you know where you can get the best Notion alternative at the click of a button?
Here at FuseBase (formerly Nimbus), we designed FuseBase with your needs in mind. We understand the different challenges facing modern businesses as they attempt to grow and expand their brands. And we designed FuseBase to be the versatile, modern solution to these different challenges!
You don’t have to take our word for it that FuseBase will change the way you do business. A free version of this multiple award-winning app is available for the business. To experience the difference FuseBase makes, all you have to do is sign up today!
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